Writing & Editing

Visual Editor

The steps in this guide refer to our Classic Editor. If you are using our new block editor, please see this guide.

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About the Visual Editor

You can use the visual editor to create, edit, and format your content in a view similar to that of a word processor.

To ensure you’re not looking at the HTML view of the post or page, select the Visual tab in the top right corner of the editor area, as depicted below.

Visual Tab - Editor
Make sure you’re on the Visual tab

There are two rows of editing buttons in the visual editor. You can find out what each button does by hovering over it with your mouse. A small tooltip will appear describing the icon and its purpose.

The content in the visual editor is styled by the CSS (a type of code that gives HTML styling such as color, spacing, width, etc) of the theme that you choose. What you see in the editor may not exactly match the live site. Please use the Preview button to check how the post or page looks on the live site.

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First Row of Editing Buttons

When initially opened, the visual editor will display a single row of icons:

image of icons on row 1 of toolbar in visual editor
Editing buttons in the first row – see below for an explanation of each option
  1. Add Media
  2. Style – various formatting styles defined by your theme
  3. Bold
  4. Italic
  5. Unordered list (bullet points):
    • Item 1
    • Item 2
  6. Ordered list
    1. Item 1
    2. Item 2
  7. Blockquote (a way of displaying quoted text; each theme will style this differently.)
  8. Align Left
  9. Align Center
  10. Align Right
  11. Insert/edit/remove link
  12. Insert More tag
  13. Toolbar Toggle (enables the second row of editing icons)
  14. Add Contact Form

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Second Row of Editing Buttons

To display the second row of icons, select the toolbar toggle icon on the right of the first row (button number 13 above). This will open a second toolbar that looks like this:

image of 2nd row of toolbar icons in visual editor
Editing buttons in the second row – see below for an explanation of each option
  1. Strikethrough
  2. Horizontal line
  3. Select text color – change the text color
  4. Paste as Text
  5. Clear formatting
  6. Insert special character
  7. Outdent – move text further left
  8. Indent – move text further right
  9. Undo – undo your last action
  10. Redo – redo your last action
  11. Help – display keyboard shortcuts.

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Both text and images can be aligned using the appropriate icons:


Align Left
Align Left


Align Right
Align Right


Align Center
Align Center

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The style drop-down menu allows you to change the formatting of any selected text. This includes various headings and other pre-defined styles built into your theme.

Note that further style modification requires Custom CSS (and appropriate knowledge of CSS).

Text styles in the Visual Editor
Text styles in the Visual Editor

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Text Color

To change text color you must first highlight a section of text:

Clicking on the down arrow next to the text color button will display a color selector. While the color selector is open, the arrow will point up. You can click on it to close the selector without selecting a color:

image of colors selection option

Selecting a color will apply that color to the selected text and make it the default color for the color button.

Clicking on the text color button itself will apply the last default color.

image of default color selection button

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Pasting Text

If you copy and paste text from somewhere else, you may discover that it does not always appear exactly as you would expect. This is because pasting from another program (such as an email or word processor) can bring with it some unwanted formatting.

If you use the Paste as text button, a special cleanup process will run to remove any special formatting and HTML tags that may otherwise change your text’s formatting.

Below is how the Toolbar looks in “Plain Text off” mode. Note that there’s no box around it:

image of paste as text button when not active

Below is how the Toolbar looks in “Plain Text on” mode. Notice the icon now has a box around it, and the button is shaded black:

image of paste as text button when

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Clear Formatting

Clear formatting button

The clear formatting button removes all formatting (bold, italic, colors, etc) from a highlighted section of text. First select your text:

image of formatted text

When the button is clicked, all the formatting will be removed:

image of text after clicking the clear formatting button.

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Custom Characters

You can insert special characters into your post or page. Position your cursor to where you want to insert a character and click on the insert custom character button. A popup window will appear:

image of special characters

Click any character and it will be inserted at your cursor position.

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Outdent / Indent

The indent button will move text in by one level, and the outdent button will take away one level.


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Hitting the Enter (Return) key will end the paragraph you are writing and start a new one. If you want to start a new line without creating a new paragraph, hold the Shift key while hitting Enter.

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Keyboard Shortcuts

The visual editor has several keyboard shortcuts, or hotkeys, built in.

To see a list of all of the available shortcuts, click the toolbar toggle to show the second row of icons, and then click the Keyboard Shortcuts (question mark) icon at the end of the second row.

A window will pop up showing a list of keyboard shortcuts available in the editor.

Image of keyboard shortcuts

To use the default shortcuts, press Command + key on Mac or Control + key on Windows:

vPasteaSelect all
uUnderlinekInsert/edit link

For additional shortcuts, press Control + Option + key on Mac or Control + Alt + key on Windows:

1Heading 12Heading 2
3Heading 34Heading 4
5Heading 56Heading 6
lAlign leftcAlign center
rAlign rightjJustify
uBullet listoNumbered list
aInsert/edit linksRemove link
mInsert/edit imagetInsert Read More tag
hKeyboard ShortcutsxCode
pInsert Page Break tag
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