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When you’re the only person running your website, everything falls onto your plate. But as your website grows and new team members are added, responsibilities get divvied up and team members are placed into defined roles where they can best serve the company.
Delegating these roles and responsibilities is important. WordPress.com user roles are designed as a simple, platform-based solution that allows publishers to assign these roles along with their related tasks to every authorized user.
Here’s an overview of these user roles, as well as tips on how to use them.
The traditional user roles are primarily designed to control which users are able to perform specific actions on the site. For example, in the Admin or Super Admin roles, users have broad control to perform virtually any action on the site, including adding or removing users, changing user roles, publishing and editing content, deleting comments, adjusting themes and settings, and so forth.
The Admin role is very powerful, so not every team member needs such extensive control over the site, which is why other user roles are needed. The Editor role, for example, has complete control over publishing and editing content, as well as moderating comments, but it can’t add or remove users, adjust settings, or complete other admin-related tasks. The Author role is even more limited in scope: they can create, edit, and publish their own content, but they can’t modify or publish other people’s content or handle more high-level editorial tasks.
Contributors can write and create their own content, but they’re not allowed to publish on their own. Finally, there are Follower and Viewer roles, which are only able to view and comment on website content.
WordPress.com user roles make it easier, more secure, and more efficient to run a website. Thanks to the permissions associated with each role, website owners can be careful about which users have access to what capabilities. This means you don’t have to worry about a new Contributor going rogue and modifying content on the site. User roles can be assigned based on trustworthiness, as well as job responsibilities.
These user roles also facilitate efficient workflow management by keeping users focused on their primary job responsibilities. When these job roles are clearly defined, it helps everyone in the organization focus on their own work along with what needs to be done.
To make the most of WordPress.com user roles, focus on each user’s job description. Users should only be given the access they require to perform their job responsibilities.
At the same time, organizations should use a pyramid structure to assign user roles. In most cases, only one Admin or Super Admin role is needed, while a select number of Editors may be required to manage content coming from a larger pool of Authors and Contributors.
When you use WordPress.com user roles to organize your team, publishers can automate the permissions and responsibilities of everyone in their organization. The user roles feature is scalable to any size; it’s easy to modify and seamless in how it keeps individual workers focused on their respective tasks and roles.
As your publishing team grows, lean on these user roles to keep workflows and responsibilities organized.