Sure, they're pseudo-Moleskins...but! They're a set! They're a box set, no less! And they have a specific purpose: a place to let loose your creativity each month.

One Year of White Pages, originally picked up by Charles & Marie, is a beautiful and elegant boxed set of unlined notebooks with a black leather finish. Easily distinguished by the number of dots along the right edge, track your progress throughout the year and literally "keep it all together."

No more notebooks scattered here and there with inspired doodles gone missing for months. Get Things Done with this veritable calendar for the visual artist! Okay, so maybe it's not really a calendar, but honestly, who doesn't want these?

Take a peek around the net before buying, as there are several stores that stock these beauties and sometimes you might catch a deal. I think simplicity is one thing we all strive for at times and with such a smack-in-the-face design urging you to incorporate organization into your daily and monthly routine, where could you go wrong?

David provides us five, succinctly stated things that get in the way of our being productive. Here they are:

1. People keep stuff in their head.
2. They don't decide what they need to do about stuff they know they need to do something about.
3. They don't organize action reminders and support materials in functional categories.
4. They don't maintain and review a complete and objective inventory of their commitments.
5. Then they waste energy and burn out allowing their busy-ness to be drive by what's latest and loudest.

Do you think "Busy" is a four-letter word? Check out Kim & Jason: Escape Adulthood blog on the subject.

- Gary

Die Online-Elite bloggt, twittert und flickrt was das Zeug hält - unabhängig von Zeit und Raum. Dank Notebook und WiFi ist das Internet nie fern und so kann man von überall seinen Status in sämtlichen Netzwerken updaten. Über all dem erzeugten Medienrauschen verliert man schließlich sämtliche Konzentrationsfähigkeit und kommt zu gar nichts mehr - da hilft dann nur noch GTD um mit den Alltagsaufgaben klar zu kommen (und darüber wird dann wieder gebloggt...)

Ich werde alt... ;)

1.  Access my tasks everywhere via PC or iPhone

2.  Access my tasks when disconnected from the internet

3.  Use voice to leave tasks

4.  Tasking needed to be rich and support GTD, sub-tasks, and re-occurring tasks

5.  Share my tasks

As it turns out, none of the products out there support all these features.  However, there is a simple combination of these products that works extremely well.  Toodledo satisfies 1, 4 and 5.  Jott (the on-line app) satisfies 3.  And Appigo's Todo native app satisfies 2.

Toodledo is a full featured online todo/tasking application equal to or better then Remember the Milk (http://www.toodledo.com/info/compare.php).  It fully supports GTD and has a very nice UI for online use and a great iPhone webapp for iphone use.

Jott, the online application, allows one to call in and leave a voice message that it will transcribe and send to your contacts.  Basically, you call Jott and it asks you "who do you want to Jott?".  You say the contact and speak your message.  This message is transcribed and sent to your contact.  Contacts are emails set up via internet.  Beleive it or not, Jott intergrates with Toodledo...just another contact!

Appigo's Todo native app syncs with Toodledo and thus provides the offline capability.

So here is how I use the system:

-Get up in the morning, peruse tasks on iPhone, and percolate what needs to get done for the day.

-As I walk around and begin my day I will occasionally call into Jott and add tasks.  But since I usually remember things while driving to work that is when Jott gets a full workout.

-When I get to work, I use my pc and Toodledo online application to manage all my work todo/tasking.  Since all the Jotted task go to an inbox since they do not come in organized (no folder, context, or tag associations), I will usually take a couple of minutes to organize them.

-While at work, my wife has access to my todo/tasks and can add stuff to the honeydo folder :)

-At meetings and about I use both the Toodledo webapp and Appigo's Todo (when disconnected) on the iPhone and capture todo/tasks.

-Again, while driving home and sorting through the day Jott gets a heavy workout.

-At home and about on errands I will mostly use the iPhone and Toodledo webapp.

One last thing people ask me is how to organize their todo/tasking.  My method is simple.  I only have 4 bins (folders) for my tasks: Work, Personal, Honeydo, and No Folder (inbox).  Next, I have 5 contexts (where) for tasks: Office, Home, Online, Errands, and No Context.  Then I use tags to further categorize tasks when needed.  The best way to illustrate this is by example:

1.  The wife wants me to pick up some groceries on the way home.  She gets on the internet and adds a task to the Honeydo folder:

• Folder = Honeydo
• Context = Errands
• Sub-tasks for each item
• And if you want, tags for type of items (produce, dairy, freezer...)
• Due date

How this works.  When I leave the office, I will change my filter to context:Errands or folder to Honeydo.  I will see this task.  When I get to the store I can look at the sub-tasks for the items I need to pick up and if I have tags, organize the items by their location in the store.

2.  At the office, in a meeting I get tasked to do draft a brief for a project.  I add this task via iPhone Toodledo webapp or offline via Appigo Todo:

• folder = Work
• context = Online (because it just requires my laptop, and I can do the work anywhere I have internet acccess)
• tags = Project Name, work stream (we usually break out projects into work streams)
• sub-tasks = more detailed tasks to get this done
• set appropriate priority and due dates to task and sub-tasks
• I will often add duration

How this works.  Anywhere I am online and want to do work, I switch my folder to work and filter by context:Online and priority.  Usually, I will work on the highest priority task and use the tags to filter to the project and workstream that has that highest priority task.  This declutters the task list to exactly what you are going to work on.  As I focus on the larger task, I will create additional sub-tasks and do the work.  Additionally, Toodledo will provides something called scheduler where you provide folder and/or context and how much time you have...Toodledo will then provide a list of tasks based on priority and duration to maximize what you can get done in that time. It is a nice little feature.

I hope this blog entry has helped your productivity.  I am always looking to better and more efficient ways to get things done.  So if you have any comments or suggestions, or things you use or came across, I would love to hear them.

If you'll be there, or a user in San Francisco, let me know, I'd love to meet up for coffee and say hello.

Why I get things done with GTD:

In building personal relationships, the discipline of keeping all mundane communications electronic has refocused my conversations. At home I don't need to waste time with loved ones talking about who's picking up the groceries, or whether the bills got paid. At work I don't need to run through which requests that have come in are my responsibility and which ones aren't. The time that used to take is freed up to talk about shared experiences and dreams and the things that really matter to the people around me. At work, we can to focus our meetings on where we want our products to go and evaluating ideas, rather than on the mechanics of keeping the company going.

Read the rest.

Shouts to Zen Habits for the video.  

All Good.

Why, well its because everyone likes the feeling of doing something new, being active, getting the grey matter thinking, being part of a challenging adventure. You feel invigorated, maybe even scared but you also get a strong sense of making a difference. This happens on so many levels and it doesn't have to be a mjor project or a life changing move it can (and arguably) should be smaller scale. Heres some of the small things that i intend to start over the next couple of weeks:-

Clearing out the spare room

Completing the new bedroom furniture

Deep cleaning the kitchen.

None of this is going to be lifechanging but once i've started it i will no doubt feel much better. All i then have to do is finish the task and get onto the next one.

If you want to learn more on GTD you canfollow this Wikipedia Link

Linking Entries

I mentioned before that I use my Moleskine notebook for just about everything. A quick scan back through the one I recently completed revealed the following different uses: random journaling, sermon notes (sermons I listened to), prayer lists, meeting notes, project notes, teaching preparation, sketches of ideas, notes from studying, and life admin journaling. This is all in addition to the uses of keeping track of action lists ("to do" lists), new contacts, book lists, music lists, important dates etc. One of the difficulties of keeping all of this information in a single notebook is organizing it and being able to quickly track back through all of my notes on a certain project, or to quickly track back through all of my journal entries.

In order to do so, I've deployed a simple method of linking entries using. Linking entries basically means that if you opened up my notebook to the middle and found yourself reading a journal entry, you'd easily be able to find the previous journal entry and the following journal entry (expand this definition for all of the different projects, etc that are being captured in the notebook). In order to do this, each entry in my notebook concludes with a little linking box that looks like this:

[ X / Y]

Where X is the page number that the previous related entry starts on and Y is the page number that the next related entry starts on. So when I start a new journal entry, for example, the first thing I do is turn backwards in my notebook until I find the previous journal entry. I then fill out the previous journal entries Y link. When I finish with the current journal entry (i.e. the new one that I'm getting ready to write), I fill out its X link. This process could easily be expanded to span multiple books, but I haven't really deployed that yet.

Handling Section Overflow

Another difficulty with keeping everything in a single notebook is the possibility for overflow. By overflow, I mean that I've allocated (for example) a certain number of pages towards the rear of the notebook for say, my Schmorgous Board action list (i.e. random list of stuff I need to do that doesn't fit in any other category) and as I use the notebook, I realize that I did not pre-allocate enough pages for that Schmorgous Board action list. The solution is to simply add a link at the bottom of the last page that I did allocate of the structure [ - / Y ] where Y is the page number where I've continued the list.

The way I set up my Moleskine allows for me to easily continue any overflowed pre-allocated space to the rear of my notebook, immediately before my ListMania section starts.

Task Prioritization

Another miscellany that I use is task prioritization. By task prioritization, I mean a method for arranging the priorities of certain tasks on any particular action list. This is important because for the most part, as I scribble out tasks on each of my action lists, they are in no way prioritized - and I don't want to spend the effort and time to re-write them as prioritized. In order to mitigate this, I make use of the graph paper structure of the Moleskine Large Squared Notebook. Any time I add a new task to one of my action lists I draw an empty box (tracing one square of the graph paper) immediately prior to the written out task. I then shade in that box according to the task's priority. If the task has a low priority, I don't shade it in at all. If the task needs to be completed very soon (like that day), I'll shade it in completely. Everything in between gets shaded somewhere in between.

This implementation allows me to quickly scan through any of my action lists and determine what tasks I need to attribute priority to.

Weekly GTD Lists

On occasion, I've had really busy weeks. On these weeks, I find it helpful to take a page in the body of my notebook (outside of the action lists) and create a specific GTD list for that specific day or that specific week. This typically consists of me scanning through all of my action lists from the rear of the notebook and re-writing the high priority tasks on the page I've set aside for that day or week. This prevents me from having to continually scan through the full-up action lists for each category in the midst of a busy week. I simply can refer to a single page containing a list of everything I need to do that day/week. Often I'll employ the prioritization system on this list too - prioritizing my highest priority tasks, if you will.

Transferring to a New Moleskine

The last miscellany I'll make note of is the transferring to a new Moleskine. When I fill a Moleskine and have to move on to a new one, I work through the following process:

1. Go through my Particular Index and add all items referenced in my Particular Index to my Master Index (again, I'll post more on this "Master Index" later in which I use Google Notebook as a master index into my life).
2. Transfer any new contacts and dates into my PDA and Outlook system that I have not already done so.
3. Transfer any new books from my book list to my Master Book List stored as a Google Doc spreadsheet and thus accessible to me anywhere I have web access.
4. Work back through all of my main-body entries and ensure that I have properly linked them all. For ones that will be linked in the following Moleskine, I'll fill in their Y link with "Book Z, p X". Where Z is the number of the next book and X is the page number in that next book.
5. Transfer any/all uncompleted tasks from the action lists to the next book. This provides an opportunity for me to scratch those old, lingering tasks that I'm never going to complete but keep on my list because I don't really want to admit that I'll never complete them.

-----

There you have it. Welcome to the anality that is my GTD system. I'd love to hear from you regarding how you keep track of things to get done, etc. I'd also love to hear any recommended improvements or questions you have with regard to what I've laid out in this part and Part 4.

My own bugaboo?  My list fills up with unresearched projects (#7).  Yes, I tend to use S/M as a place to put items I don't want to make a decision about.  More accurately, I use it as a place to put things I don't even want to think about in the first place.

What's your experience with Someday/Maybe?  Could you implement any of Andre's fixes?

It actually works - no strings attached. Assumed that:

1) the WiFi on iPhone is on

2) iPhone and Mac are on same network (so that Bonjour magic can work)

3) the Mac Things is running when you start Things on iPhone

the synchronization happens automatically and is VERY fast (few seconds max).

Finally a portable GTD application that works for me :-).

PS: Things is very nice implementation of GTD. If you are not into GTD cult, do not bother - or try reading this, this and this first ....

I've had my moleskine notebook--pocket ruled--for about 2 months now and I'm loving it. I'm using it as my memory and organizer in the GTD context. I love the idea of brain dumping, writing everything down in your mind that needs to get done. It makes it easier because you don't have to worry about forgetting a task, and you can always add to your list of tasks at any time. I chose to use a moleskine because I wanted something I didn't need to charge up, keep in a case, or have to sync with my computer. I've had a PDA before and I didn't use it that much because of those reasons. So here's a picture of me with my moleskine. The tabs from the front: Weekly Tasks, Projects; from the back: Media Lists, Lists.

The conference will include new tools, best practices, and case studies on using Web 2.0 applications to move to a productive, paperless workplace. The focus of the event this year is on enterprise adoption of Web 2.0 services.

Registration for the conference is still open, if you'd like to attend. It will be held at the St. Regis Hotel in downtown San Francisco. Attendees will also receive an HP 2133 Mini-Note PC, so the conference can run paper-free. Conference attendance also gets you into the Unconference.

At the conference we'll also be doing two launches we're very excited about. The Pro version of Enleiten's GTD-based project management app will come out of beta. This version allows groups to share project space, while still maintaining the privacy of personal to-do lists in a single trusted single. We owe a thousand thanks to the beta testers who have given us patient feedback and suggestions on how to improve the interface and suggestions to get the workflow right.

We'll also be releasing the beta of our community checklists library. You can contribute your favorite shopping lists, business trip packing lists, weekly review checklists, wedding planning lists, and more. Users and non-users will be able to search for useful lists, and users will be able to convert them directly to projects in their Enleiten account.

One of the items on the list coincided nicely with the (too) recent realization I've had that filing is dead, it's all about archiving now:

"5. Archive, don’t file. Traditionally, people filed paper documents in folders, labeled the folders, and organized them in cabinets. With more and more documents being stored in computers, this way of organizing carried over to the computer desktop, with folders and files all being organized (or disorganized, if you aren’t careful). This meant that either you spent a lot of time filing and organizing, or you lost things.

Today, many people still work that way, even if it doesn’t make the most sense. What makes more sense, with the power of computers and speed of today’s apps, is the method popularized by Gmail: archive and search. Instead of creating folders for everything, and then diligently filing, you could now just hit “archive” and then use Gmail’s very fast search engine to find what you need. Of course, you could still “tag” things which is almost like folders but more versatile, but even that is optional."

I remember when I first switched from Hotmail to Gmail. In Hotmail, I had created a folder of old emails that I never wanted to throw away. So I was VERY scared to "lose" them in Gmail's archive feature.

Soon I realized that they were easier to find that before... rather than sort through ALL of them, I could just use a keyword to find the one I wanted.

And -- like junk around the house that should probably be thrown out rather than stored -- I ultimately never looked at most of those emails again. But knowing that I could pull them up at any time gave me peace of mind.

Link (via Zen Habits)

Filling out the "In case of loss, please return to..." section inside the front cover.

The very first thing I do when I crack open a new Moleskine is to fill out the "In case of loss, please return to:" section. Here I list out my name, address and phone number. In the "As a reward: $" field, I usually add "A big 'thanks' and maybe $20 if it's a good day"

Adding a Book # and a date range inside the front cover.

Directly inside the front cover, I list the book number and the date range that this Moleskine spans. I put the starting date in now, and when the Moleskine is filled, I come back and put the end date in. The book number is for future reference back to this book.

Numbering the Pages.

I number the odd pages 1-239. The Moleskine Large Squared Notebook that I use has 240 pages and I number them for indexing purposes. This is a bit tedious, but the ability to quickly reference and find what I want via my indexes makes it worth the trouble.

Creating space for a Particular Index.

Pages 1 and 2 are dedicated to my Particular Index. This is an index into specific contents on specific pages. Below is an image of what the Particular Index looked like in my last Moleskine (note: it did not reside on Pages 1 and 2 in the last book). When the Moleskine is filled, this index gets entered into my Master Index (oh, yes - there's a grand scheme...more on the Master Index in a later post - suffice it to say here that I use Google Notebook as a Master Index for my life).

Creating the GTD (Getting Things Done) Index.

Page 3 is dedicated to my GTD (Getting Things Done) Index. This is an index to the multiple action lists (think "to do" lists), and various other lists that I keep (see below). The following is an image of what the GTD Index looks like in my latest Moleskine.

Creating space for my Action Lists.

My Action Lists are how I keep track of everything. These reside near the back of the notebook and consume about 20 pages. These are pages that I setup now (reserving the space) for use throughout the life of this notebook. Anything that I need to do gets logged here as soon as it pops into my mind. To keep some order, I maintain multiple lists (think categories). Currently my lists are broken down as follows:

• Schmorgous - anything that doesn't fit in another category
• Project 2 Pillars - church planting stuff
• Church/Seminary - things to do for church, assignments for seminary, etc.
• Home - things I need to do around the house, etc.
• Errands - self explanatory
• Shopping list - self explanatory

In addition to just keeping an action list, I also keep a "Waiting for" list for most of the above categories to keep track of things I'm waiting for from others (i.e. an email reply, a book to be returned, etc).

Below is an image of my Schmorgous action list from my prior Moleskine to give you a feel for what this looks like. The little square boxes are for task prioritization. I'll elaborate on those more in Part 5 of this series when I talk about "Moleskine Miscellanies".

Creating space for my Listmania Section.

I also keep a section for multiple different lists at the back of my Moleskine. These are lists that I keep for books, movies, and bands that I hear about. Again, these are pages that I setup now for use throughout the life of the notebook. Ultimately, the books listed in here get funneled into my Master Book List that I keep in a Google Doc spreadsheet (for access anywhere), but the notebook list makes for a convenient place to write a title down when I don't have access to the web. I also keep a "Wish List" for keeping track of gift ideas that I stumble across for others (and myself) as well as a list of future blog ideas.

Creating space for for new contacts, major dates, and a calendar.

Three more things that I keep at the back of the notebook are new contacts, major dates, and a calendar. For new contacts, I dedicate a couple of pages to record names, numbers, addresses, and emails of people I encounter. These ultimately make their way into my PDA and Outlook (although I should strongly consider changing to a Google App for this). Page 240 (the last page) is used to keep track of major dates coming up and is used in conjunction with a calendar that I print out and tape into the facing page (see image below). Dates jotted down in here also make their way into my PDA and Outlook. For the calendar, I use TimeAndDate.com, select what I want, and print it with a shrink value of 70%.

Still to come in Part 5:

In Part 5, (which I expect to be the concluding part of this series) I'll detail out some "Moleskine Miscellanies" including a discussion on linking entries since I use a single notebook for such a wide range of stuff. I'll also talk about the method I use for task prioritization (alluded to above) as well as transferring things from one Moleskine to the next when one gets filled.

Better yet, I made a list.

11 resolutions for surviving my school year

Part 1 - The academic resolutions.

1. I will not panic.

I tend to have a problem with perfectionism, procrastination, and anxiety. All in all, this makes large homework assignments far more stressful than they need to be. I want everything to be perfect, but I usually wait til the night before it's due to start it, which implies that it's certainly not going to be perfect. Then I worry. I will stop the worrying part this year. Since this is the last year my scholarship will be available, my grades no longer matter for helping pay for college. I will remind myself that less-than-perfect performance is not going to kill me, and if that means prioritizing my homework efforts according to which class I need the most work in, so be it. I also intend to keep track of my grades so I know which class I need more work in; more on that later.

2. I will be prepared for class, and I will pay attention in class.

I love the Music Building, because it has excellent WiFi access. Of course, when I sit in class and surf the internet, I usually don't pay attention to class very well. I am considering either leaving my laptop at home, or not "taking notes" using my computer while in class. I learn things better when I handwrite them, and it will also prevent me from doing other things on my laptop when I need to be paying attention. It will not, however, prevent me from staring out the window, which is my backup plan in case of extreme boredom.

One aspect of being prepared for class is remembering what the prof discussed in the last class, so I plan to review my notes once between classes.

Part of my teaching job includes a Study Skills program, and I always found it to be ironic that I teach aspects of organization, time management, and goal-setting that I don't actually use. This year I plan to work on the organization part of that. (Note that I didn't say time management.) I think I'm going to go back to using a 3-ring binder, annoying as they may be for left-handed people, so I can keep handouts with my notes. Spiral-bound notebooks just don't provide a good way of adding more pages, and are even more annoying for lefties, as the pages can't just be removed then stuck back in.

One other problem I tend to have is keeping the policies straight for all my different teachers. I will keep a hard copy of the syllabus on hand for each class, and will highlight the important parts of the policies, for easy reference.

3. I will keep track of my homework assignments, due dates, and grades.

I'm giving up using my computer to track everything for me. If I were in a computer-intensive major where it was feasible for me to have my computer in every single class (or if I had an iPhone) I could track everything that way. However, this doesn't work in music classes. There's no point in having my computer out (try writing lines of music down in a text editor) so I forget to put assignments into the system. I've decided the most reliable way to keep track of my assignments is good ol' paper and pen. I have purchased a Moleskine planner, which was cheaper in Europe even considering the horrible exchange rate between the dollar and the euro right now, and will write both my homework assignments and my work schedule in the calendar. Opposite the calendar every week is a sheet of lined paper. I will use this in a light implementation of GTD, to track my Next Actions. Every Sunday night I will go through and see what assignments need my attention that week, and write out a new list.

I spent a lot of time considering what the best way will be to keep track of my grades in each class. Different teachers weight their assignments and exams differently, so I debated using a dedicated app to do this math for me. What I don't like about these apps is that they would require me to enter all the information for each assignment into the computer, when I just said I wasn't going to do that. What I really want is a simple way for a system to look at my grades so far and tell me what my overall class grade looks like. I decided that because I'm a math teacher, I can figure out the equations for myself, and if I can do that, I can put them in a spreadsheet. This method will probably require more effort at the beginning of the semester to set up, but hopefully will not require much maintenance as the semester continues. And, of course, it provides a geek with a spreadsheet to toy with, which is probably the only true advantage.

What about those tasks that you have to get done, but don't actually qualify as homework? Remember the Milk. No, I didn't forget anything. Remember the Milk is a web application that I have written about previously. I am using it to track all to-do tasks right now, and once school starts, I will use it to track all tasks that aren't homework. I don't have space for a full description of my RTM use, so I will save that for a later post. For more information right now on using RTM as a student, see Kelly Sutton's post on the topic, over at HackCollege.

4. I will make good use of my Tuesday and Thursday mornings.

Why Tuesdays and Thursdays? I don't start class til almost noon on those days, but I start at 9 the other three days. I am going to wake up around the same time as I do other days, and I'm going to get out of bed. I'll go to a coffee shop, or on-campus, or just to the kitchen, and work on homework or something. I plan to get my body used to waking up at the same time each morning, and I'm hoping this will help to reduce my constant use of energy drinks. (They're expensive, otherwise I wouldn't care.) This is going to be hard. I love to sleep.

5. I will keep my desk clean.

I can't work at my desk if I can't find anything. Right now, my desk is a disaster. I don't really know how I'm going to fix that before school starts, since I won't return from Europe until 36 hours before my first class, but I am going to clean it sometime that week. I will find some place to put things, and I will actually throw things away that I don't need anymore. Fortunately, I did start this process before I left for Germany, so it's not as bad as it could be. I'm going to scan all the random papers floating around that I need to keep, which brings me to my next point.

6. I will back up my files.

This resolution takes three forms. First, I will scan important paper things that I need to keep. Secondly, I will back up my entire system at least once a day. Macs make this really easy. I also have a select few documents that are backed up online in one way or another, just in case. Finally, I will email homework assignments to myself and put them on my iPod (my version of a thumb drive), in case something happens to the hard copy.

Early next week (like Monday) I plan to have Part 2 published, so stay tuned!

GTD basiert auf dem Prinzip, dass eine Person ihre anstehenden Tätigkeiten notiert und somit den Kopf frei hat für Wichtigeres. Diese Elemente werden in ein System eingepflegt. Das System liefert kontextbezogene Aufgabenlisten für den Alltag. Die Person soll sich somit auf die Erledigung ihrer Aufgaben konzentrieren können, ohne befürchten zu müssen, etwas zu vergessen. Diese Selbstmanagement-Methode soll effizientes und belastungsfreies Arbeiten ermöglichen.

Eine gute Visualisierung des Systems findet Ihr hier.

Der Erste Punkt den GTD macht, ist das Sammeln der Ideen. David Allen rät dazu Alles (wirklich Alles) was man machen will bzw. muss auf eine Liste zu setzten. Dies ist einer der Punkte die man meiner Meinung nach wirklich immer machen sollte. Alle Aufgaben (Egal ob Milch einkaufen oder Diplomarbeit) sollten sobald wie möglich festgehalten werden. Genau in dem Moment in dem ihr denkt ich müsste, sollte oder könnte etwas tun, solltet ihr euer Zeitplanungswerkzeug rausholen, und das Vorhaben irgendwie (zu dem irgendwie kommen wir später) eintragen. Durch das Entwickeln eines verlässlichen Systems werden wir wirklich entspannter, und können uns besser konzentrieren.

Der nächste gute Punkt sind die Kategorien. Man ist effektiver wenn man ähnliche Aufgaben auf einen Satz erledigt. Daher macht es zum Beispiel Sinn alle Anrufe hintereinander zu erledigen. Wie viele Kategorien bzw. Kontexte man sich aber halten muss, und ob man jede Aktion notgedrungen in diese Kategorien einordenen muss halte ich persönlich für zweifelhaft. Aber bitte probiere es selbst aus!

Der Teil der mich am allermeisten bei GTD stört, ist die Regel alles zu terminieren was man nicht unmittelbar erledigen, wegschmeißen oder delegieren kann. Für mich persönlich wird der Zeitplan dadurch zu statisch und lässt mir nicht genug Zeit für Spontanität. Außerdem neigen viele durch dieses System dazu, unwichtige Dinge zu tun (sie haben es schließlich terminiert) anstatt sich auf die langfristig wichtigen Dinge zu konzentrieren. Auch eine fixe Next Step Liste wäre mir zu statisch.

Ich kann nur allen empfehlen sich selbst ein Bild von GTD zu machen, und die Teile die einem gefallen selbst in sein System zu übernehmen.

Viele Informationen über GTD findet Ihr auch in den Blogs meiner Blogroll.

Viel Spaß beim stöbern!